To all end-users who are about to amend their Project Procurement Management Plan (PPMP), kindly follow the guide below before encoding relevant information in the PPMP using the University Information System (UIS):
1. Using the Request for Quotation (RFQ), specifications of the items to be requested (Non-catalog items) must first pass through the Technical Working Group for that specific PhilGEPS category. Items must be clearly specified as in the case of requests encoded as a category in the iProcurement PPMP Requester of the UIS (ex. Construction Materials and Supplies – the items under this category must be clearly specified).
2. End-users must secure a canvass of prices from reputable suppliers or conduct a market survey to ensure that unit prices of the items being requested are updated. The canvass of prices or the market survey conducted must be attached to the PPMP.
Note: With regards to the document attachments related to the submission of Purchase Requests (PRs), please refer to earlier post on this website, Announcement: Reminders for the Submission of Purchase Requests, dated 11 January 2018. (click on the title to view the post)
3. Once all these are secured, amending of the PPMP shall proceed using the guide found in earlier post on this website, Amendment of PPMP (with previous approval), dated 27 February 2018. (click on the title to view the post)
Deadline of submission of Amended PPMP (to the Budget Management Office through the UIS) is on 18 April 2018. Kindly amend/update the PPMP early to give ample time for correction in case of rejection.