University of the Philippines Los Baños
Supply and Property Management Office
Office of the Vice Chancellor for Administration
For your information.
MEMO NO. 28-ANNEX A OF COA C2005-002 and 2003-007 ESTIMATED LIFE
MEMO NO. 28-ANNEX B OF COA C2022-004 PROCEDURES
MEMO NO. 28-COA-CIRCULAR-NO.-2022-004-May-31-2022
Please download the excel file of the templates thru this link:
INVITATION: UPLB-MV-D-002-22 INVITATION (SGD)
BID FORM: UPLB-MV-D-002-22 BID FORM
Invitation: UPLB-MV-D-001-22 INVITATION
Bidform: UPLB-MV-D-001-22 BID FORM
All units are strictly enjoined to update the preparation and submission of Report on Physical Count of Property, Plant and Equipment to the Supply & Property Management Office (SPMO) until 07 January 2022, of all serviceable and unserviceable equipment/furniture/furnishings as of 31 December 2021
via Google Form: 2021 INVENTORY COUNT FORM/ REPORT ON PHYSICAL COUNT OF PPE (RPCPPE).
Please read the attached memo for the details.
MEMO #41-INVENTORY OF OFFICE EQUIPMENT….
The template for Inventory Count Form, PAR, RS, and WMR can be downloaded thru this link: PPE Inventory Count Form
or scan the QR code below:
Download the copy of the presentations thru this link:
Part 1: https://drive.google.com/drive/folders/16vBl2tE84JJ9CXTdaDAvj3dU_c9tQgqY?usp=sharing
Part 2: https://drive.google.com/drive/folders/1cKT16VeTG0id58dt3oJUs40TLOhZ-fUu?usp=sharing
Part 1 Video recording: https://drive.google.com/drive/folders/1G4vkCs_5ymP_JfOnjDTOGP4FcQeP5ah8?usp=sharing
To all interested parties, the following unserviceable motor vehicles will be disposed of through NEGOTIATED SALE on an “AS IS, WHERE IS BASIS.” Please download the attached PDF files for the details.
PDF Files:
UPLB-MV-D-001-21-NS001 NOTICE OF NEGOTIATED SALES
UPLB-MV-D-001-21-NS001 BIDFORM
Dismantling of unserviceable UPLB DZLB Antenna Tower through public auction:
For details, kindly download the invitation to interested parties.
Thank you.
To all prospective bidders, kindly download and read the attached file.
Thank you.
To all end-users who are about to amend their Project Procurement Management Plan (PPMP), kindly follow the guide below before encoding relevant information in the PPMP using the University Information System (UIS):
1. Using the Request for Quotation (RFQ), specifications of the items to be requested (Non-catalog items) must first pass through the Technical Working Group for that specific PhilGEPS category. Items must be clearly specified as in the case of requests encoded as a category in the iProcurement PPMP Requester of the UIS (ex. Construction Materials and Supplies – the items under this category must be clearly specified).
2. End-users must secure a canvass of prices from reputable suppliers or conduct a market survey to ensure that unit prices of the items being requested are updated. The canvass of prices or the market survey conducted must be attached to the PPMP.
Note: With regards to the document attachments related to the submission of Purchase Requests (PRs), please refer to earlier post on this website, Announcement: Reminders for the Submission of Purchase Requests, dated 11 January 2018. (click on the title to view the post)
3. Once all these are secured, amending of the PPMP shall proceed using the guide found in earlier post on this website, Amendment of PPMP (with previous approval), dated 27 February 2018. (click on the title to view the post)
Reminder:
Deadline of submission of Amended PPMP (to the Budget Management Office through the UIS) is on 18 April 2018. Kindly amend/update the PPMP early to give ample time for correction in case of rejection.
To all end-users who are inquiring about the Amended Annual Procurement Plan (Amended APP) and about the deadline of submission of the Second Quarter Purchase Requests (2nd Qtr. PRs), kindly wait for further notice and instructions.
For the meantime, end-users are advised to conduct a market survey (canvass) to support the Approved Budget for the Contract (ABC) and the availability of the specifications in the local market as basis in the Amended PPMP.
