To all concerned PPMP creators / originators:
Please download the following files and follow the instructions below.
- OVCA MEMO 30- CONDUCT OF EARLY PROCUREMENT FOR FY 2020; and
- 2020 PPMPs of your Offices and/or Units (Excel File Format)
End-users are advised to check the entries on their PPMP(s) in the UIS against the highlighted / colored columns of the 2020 PPMPs of your Offices and/or Units (Excel File Format). This excel file contains corrections of your entries in the UIS with reference to the finalized PPMPs from the PPMP presentation (corrections of the PhilGEPS category and the assignment of the Mode of Procurement of the BAC).
This is an off-shoot of the observations or findings, after the generation of report of the approved PPMPs from the UIS, that some end-users did not encode the entries properly (did not copy the entries “word for word”). Thus, end-users are advised to check, compare, and correct these entries in the UIS.
ONLY THE PHILGEPS CATEGORY AND THE MODE OF PROCUREMENT ASSIGNED BY THE BAC ARE TO BE CORRECTED. THEREFORE, THE TOTAL AMOUNT OF THE WHOLE PPMP MUST NOT CHANGE. This means no changes (addition or deletion) in the quantity as well as the amount per unit.
End-users, once finished correcting the entries, must submit their PPMP(s) in the UIS. It is the responsibility of the end-user to inform his/her next Approver (unit head) to immediately approve the submitted PPMP(s). It is also his/her responsibility to monitor the status of the submitted PPMP(s).
Once the Budget Chief of the Budget Management Office (Ma;am Ethel T. Cabral) has approved your PPMP, you may already print it, and have it signed by proper signing authorities.
For items with “No Mode of Procurement” in the 2020 PPMPs of your Offices and/or Units (Excel File Format): When encoding in the UIS, select the dash ( – ) from the drop-down list of the Mode of Procurement.