To all units/offices who will prepare their PPMPs for Common-Use Supplies and Equipment (PS-DBM), and for Non-Common Use Items / Non-Catalog Request, please consider the following reminders:

A. Prepare separate PPMPs per fund per unit for:

1) Common-Use Supplies and Equipment (PS-DBM) per fund; and
2) Non-Common Use Items / Non-Catalog Request per fund

B. Items that do not require Purchase Request preparation and therefore should not be included in the PPMP are the following:

1) Travel Expenses (TEV)
2) Communication Expenses (landline telephone, and mobile post-paid plans)
3) Fuel Expenses (gasoline, diesel, etc. from UPLB Gas Station)
4) Utility Expenses (electricity and water)
5) Garbage Fee
6) Registration Fees including Vehicle Registration, and Registration Fees for Training, Conventions, Conferences, etc.
7) Insurance Expenses including GSIS Vehicle Insurance
8) Internet Subscription
9) Cable Expenses
10) Expenses for Individual Contract of Services (ICS)

C. Equipment Outlay items with Php15,000.00 and above cost per unit to be charged only to Revolving Fund or to Trust Fund.

D. Janitorial Services and Security Services that are consolidated centrally by UPLB should not be included in the individual offices’ PPMP.

E. Follow the correct naming convention when encoding in the University Information System (UIS):

1) PPMP 2019 Common PS-DBM, Fund Code, Unit/College for Common-Use Supplies and Equipment (PS-DBM); and
2) PPMP 2018 Non-Catalog, Fund Code, Unit/College for Non-Common Use Items / Non-Catalog Request

For the preparation of the PPMP to be presented on your assigned schedule, please download the PPMP Excel File for Non-Common Use Items / Non-Catalog Request. You may also download OVCA MEMO NO. 20 – Deadline of submission of PPMP in preparation for FY 2020 Indicative APP.

For further inquiries, kindly contact Mr. Eric Luis F. Cabrido of SPMO at 536-2282.

Thank you.

To all concerned individuals, you may download the List of Registered Suppliers per Category as of December 2018. The list contains the names of suppliers who participated in last year’s procurement process of UPLB.

Thank you.

 

 

Two (2) heads of horses (Bid No. UPLB-D-005-19 REBID) will be sold through a public auction.

For details, kindly download the Appraisal and Disposal Committee’s invitation to interested parties.

 

Thank you.

Unserviceable UPLB properties and other scrap materials (Bid No. UPLB-D-003-19), and two (2) heads of horses (Bid No. UPLB-D-004-19) will be sold through public auction.

For details, kindly download the invitations to interested parties.

Thank you.

To all UIS end-users:

Please download the files below on how to update and submit POs with INCOMPLETE and REQUIRES REAPPROVAL status.

Thank you.

To all Basic Research Project Leaders and Personnel:

You may download the file, A SIMPLE GUIDE ON UPLB PROCUREMENT PROCESSES FOR NEW BASIC RESEARCH PROJECT LEADERS AND PERSONNEL, attached to this post.

Thank you.

 

 

To all participants of the 14th Orientation Seminar/Training on R&D Project Implementation and Management held at the Obdulia F. Sison Hall (formerly CEC-UPLB) on 11-12 February 2019, you may download here the materials presented by SPMO entitled Financial Management in Procurement, and Quick Guide in the Preparation of Purchase Request (PR), Purchase Order (PO) and other Related Documents.

Thank you.

To all units / offices:

Please download and read the updates on the UIS processes, specifically the PR and the PO preparation, which were provided by the UP ITDC. You may also want to visit their website for various UIS manuals (FMIS, HRIS, SPMIS,  and even SAIS). The following link directs you to the UIS Manuals, https://itdc.up.edu.ph/uis/manuals.

Thank you.

UPLB Guidelines in PO Preparation in the UIS:

Adding longer description or specifications for PO:

Printing of PRs and POs without the use of the Java Applet;

 

To all units/offices:

Please download the file below, OVCA Memo No. 6  – Preparation of Purchase Request 2019 and Revision/Amendment of PPMP/APP 2019.

Thank you.

To all end-users who acquired laptop computer(s) for executives from the Procurement Service of the Department of Budget and Management (PS-DBM):

The Property Acknowledgment Receipt (PAR) must be prepared (with correct Serial Numbers; with correct Delivery Receipt Number and correct date), processed (signed by the Issuer and the Receiver with correct date of signing; signed by the Unit Head in the Concurrence field) and later on be submitted (submit 4 copies with the attached Delivery Receipt from PS-DBM) to the Property Management Section (PMS) of the Supply and Property Management Office (SPMO).

You may download the attached PAR (in Long Paper Size) below.

Thank you.