Catalogue of Items Available in PS-DBM Warehouse as of 20 April 2018

To all end-users, especially those who are currently processing or who are about to prepare/process Agency Procurement Request (APR) for MITHI Desktop Computer and for MITHI Laptop Computer of the Procurement Service of the Department of Budget and Management (PS-DBM), kindly download the file below (Catalogue of Items Available in PS-DBM Warehouse as of 20 April 2018).

The catalogue shows the availability and non-availability of items in the PS-DBM Warehouse as of the indicated date.

For current inventory of PS-DBM items, kindly click this link:

Thank you.

Property Acknowledgment Receipt (MITHI Desktop PC from PS-DBM)

To all end-users who acquired desktop computers from the Procurement Service of the Department of Budget and Management (PS-DBM):

The Property Acknowledgment Receipt (PAR) must be prepared (with correct Serial Numbers for both the computer and the monitor/display screen; with correct Delivery Receipt Number and correct date), processed (signed by the Issuer and the Receiver with correct date of signing; signed by the Unit Head in the Concurrence field) and later on be submitted (submit 4 copies with the attached Delivery Receipt from PS-DBM) to the Property Management Section (PMS) of the Supply and Property Management Office (SPMO).

You may download the PAR (in A4 Paper Size and in Long Paper Size) and the Delivery Receipts of the MITHI Desktop PC which are found below this posted message.

Thank you.




To all end-users who are about to amend their Project Procurement Management Plan (PPMP), kindly follow the guide below before encoding relevant information in the PPMP using the University Information System (UIS):

1. Using the Request for Quotation (RFQ), specifications of the items to be requested (Non-catalog items) must first pass through the Technical Working Group for that specific PhilGEPS category. Items must be clearly specified as in the case of requests encoded as a category in the iProcurement PPMP Requester of the UIS (ex. Construction Materials and Supplies – the items under this category must be clearly specified).

2. End-users must secure a canvass of prices from reputable suppliers or conduct a market survey to ensure that unit prices of the items being requested are updated. The canvass of prices or the market survey conducted must be attached to the PPMP.

Note: With regards to the document attachments related to the submission of Purchase Requests (PRs), please refer to earlier post on this website, Announcement: Reminders for the Submission of Purchase Requests, dated 11 January 2018. (click on the title to view the post)

3. Once all these are secured, amending of the PPMP shall proceed using the guide found in earlier post on this website, Amendment of PPMP (with previous approval), dated 27 February 2018. (click on the title to view the post)


Deadline of submission of Amended PPMP (to the Budget Management Office through the UIS) is on 18 April 2018. Kindly amend/update the PPMP early to give ample time for correction in case of rejection.


To all end-users who are inquiring about the Amended Annual Procurement Plan (Amended APP) and about the deadline of submission of the Second Quarter Purchase Requests (2nd Qtr. PRs), kindly wait for further notice and instructions.

For the meantime, end-users are advised to conduct a market survey (canvass) to support the Approved Budget for the Contract (ABC) and the availability of the specifications in the local market as basis in the Amended PPMP.

Amendment of PPMP (with previous approval)

To all end-users who need to amend their Second Quarter Project Procurement Management Plan (PPMP), kindly download the attached file and follow the instructions for amendment. You can also download the file from the main source, UP Information Technology Development Center (UPITDC) at this link,

Reminder: The deadline of online submission of Amended PPMP (through UIS) to the Budget Management Office is on 02 March 2018 as per OVCA MEMO #4 – Preparation of PR and Revision-Amendment of PPMP-APP for 2018. The Amended Annual Procurement Plan (APP) for the First Semester of 2018 (January to June 2018) will be posted later on this website.