Category: Postings

“To UIS Users:

Please be advised that the UIS is now accessible. However, additional maintenance activities concerning the system URL are still ongoing.

For the time being, kindly access the UIS via this URL: http://uis.up.edu.ph:8020.

While this URL is active, users may encounter issues related to the Java applet. To resolve this, follow the Java Configuration Instructions found herewith (please see attachment).

For any issues encountered while using the UIS, please send an email to helpdesk@up.edu.ph.

Thank you.” – UP System IT

To all concerned end-user units/offices:

Kindly download the following: 1) OVCA Memo No. 46 Series of 2018 – Suvey Form for End-Users, 2) SPMO Questionnaire, and 3) Annex B. List of UPLB Responsibility Centers. Please accomplish and submit the signed survey form to SPMO or email a scanned copy to gmjuanillas@up.edu.ph on or before 23 October 2018.

For further queries pretaining to the survey, you may contact Ms. Gercy Love M. Juanillas at SPMO landline telephone number (049) 536-2282.

Thank you.

Image and specifications of the laptop computer (HP Probook 450 G5) for Project MITHI 3.0 of the Procurement Service of the Department of Budget and Management (PS-DBM). This is a per order basis at PS-DBM, and the laptop computers will be available starting 17 October 2018 as indicated in the PS-DBM website, http://main.ps-philgeps.gov.ph/home/index.php. If interested, please see the earlier post dated 24 September 2018.

Please download the file, LAPTOPS-FOR-MITHI-3.0 Image and Specifications.

Thank you.

 

For units/offices with funds under Revolving Fund, Trust Fund, and General Fund with Approved Equipment Outlay, you may opt to procure your laptop computers (if included in your Project Procurement Management Plan or PPMP) from the Procurement Service of the Department of Budget and Management (PS-DBM). The current model of the laptop computer is HP Probook 450 G5. Kindly download the Agency Procurement Request (APR), and the image file to view the technical specifications, and also its earliest availability in the PS-DBM.

If interested, follow these procedures:

1) Accomplish the APR (Kindly fill-in the required information to replace the entries in the following fields: a) NAME AND ADDRESS OF REQUESTING AGENCY and TEL. NOS., and b) Signatories and their position for the fields, i) STOCKS REQUESTED ARE CERTIFIED TO BE WITHIN APPROVED PROGRAM, and ii) APPROVED).

2) Have the APR signed by the signatories of your unit/office.

3) Forward the APR to the Accounting Office (for Trust Fund) and/or to the Budget Management Office (for Revolving Fund and for General Fund with Approved Equipment Outlay) for processing.

Note: Documentary attachments to the APR are the following: The Budget Utilization Request and Status (for Revolving Fund) or the Obligation Request and Status (for General Fund with Approved Equipment Outlay); the Disbursement Voucher (DV) with Procurement Service as the Payee for all these documents; the Project Procurement Management Plan; and the Annual Procurement Plan (APP).

4) Once the DV is processed by the Accounting Office, forward the documents to the Cashier’s Office for processing.

5) Once processed, get the documents and the validated proof of payment thru LDDAP-ADA (which came from the Land Bank of the Philippines-UP Los Baños Branch) from the Cashier’s Office and have each document photocopied (2 copies).

6) Forward to the Supply and Property Management Office (SPMO) the whole document including the reproduced copies.

7) Coordinate with the concerned SPMO staff with regards to the scheduling of trips to PS-DBM for the processing of the documents and for the pick-up of the computers.

To all concerned end-user units/offices:

Kindly download the OVCA Memo No. 38 Series of 2018- Deadline of Submission of Purchase Requests for FY 2018 for all Funds ending on 31 December 2018.

Thank you.

 

 

To all concerned end-user units/offices:

Kindly download the OVCA MEMO #36- Guidelines on the Creation of Purchase Request for Catering Services for FY 2019.

Thank you.

 

To all units/offices:

Please download the new Request for Quotation Form revised June 2018 together with the Procedures on the Preparation of Requests for Quotation Forms (RFQs) and Purchase Requests (PRs). Also included in this post is the OVCA # 31 series of 2018, “Procedures on the Preparation of Requests for Quotation (RFQ) and Purchase Requests (PR) Forms”.

Thank you.

To all end-users:

Please download the file, Invoice Receipt for Property (IRP). This form shall be used when there is a transfer of property from one accountable officer to another of the same or another agency from an outgoing officer to his successor.

This form shall be prepared in four copies; the original, to the auditor thru the Chief Accountant who will prepare a Journal Voucher adjusting/ dropping the property from the accounts, one copy to the Chief accountant, one copy to the invoicing and receiving officers.

Thank you.

 

 

To all end-users:

Kindly download the attached file regarding the submission to the BAC Secretariat of the folowing:

• Soft/e-copies of Request for Quotations (RFQs), and
• Purchase Requests (PRs) for the year 2019.

Thank you.

To all concerned end-user units/offices:

Kindly download the 2019 Indicative Annual Procurement Plan of UPLB for your reference to the submission of Purchase Requests (PRs) for early procurement. Please read the OVCA Memo # 33 -Guidelines for the Conduct of Early Procurement Activities for the FY 2019 National Expenditure Program (NEP) in compliance to DBM Circular 2018-8

Thank you.